Access to records

University Records

Most University records (‘A’ Accessions) are subject to review under the Ontario Freedom of Information and Protection of Privacy Act (FIPPA). The access statement in the records accession record will state “subject to review under the Freedom of Information & Protection of Privacy Act”.  For further information about these restricted records, please contact the University Archivist, Loryl MacDonald.

The Act does not apply to all records at the University Archives. FIPPA does not apply to published information such as reports, newsletters, handbooks, and calendars. Also, unpublished theses, most photographs, moving image records, architectural drawings, and works of art are also open.

Private Records

Access is open to most private records (‘B’ Accessions). However, there may be restrictions according to the wishes of the donor. Further, personal health information (i.e. patient files) in medical practitioners’ B accessions are now subject to the Freedom of Information and Protection of Privacy Act. Details of these restrictions will be provided by the Reading Room staff at 416-978-5344 or by email.

Special Media Archives

Most special media records (ie. photographs, slides, architectural drawings and sound recordings) are open but some may be restricted for conservation reasons. Access to film and video is by appointment only. Please contact Special Media Archivist, Marnee Gamble.