PIB Directory

The Freedom of Information and Protection of Privacy Act (FIPPA) defines a “personal information bank” as a collection of personal information that is organized and capable of being retrieved using an individual’s name or an identifying number or particular assigned to the individual.

Please find below a list of the University’s personal information banks.  Personal information banks for Human Resources were included in this list, although labour relations and employment-related matters are excluded from FIPPA.


Donors – case files

Estates – case files

Buildings and Property

Housing Services– list of residents

Police – incident files

Human Resources

Academic Employee files

Grievances and Appeals – case files

Health and Safety Program – case files

Human Resource Information System (HRIS)

Non-academic Employee files

Retired Employee – case files

Search Committee – faculty, staff and leadership positions



Information Systems and Records Management

Archives Users and Donor records

Library Patrons’ database

Student Services and Records

Academic Honesty – case files

Admissions – Undergraduate

Admissions - Graduate

Admission Applications and Recruitment

Disabilities Services

Ontario Student Assistance Program (OSAP) – supporting documentation

Student – Undergraduate

Student – Graduate

Student – Non-Degree Studies

University Disciplinary Tribunal – case files


Note: The retention periods outlined in the PIBs are general guidelines.  Please contact the Records Archivist for more detailed retention and disposition schedules.