Services: Reproductions and copies

Self-serve copying

You can use your own digital camera, phone or iPad to copy records in the reading room such as photographs and documents. There is also a book scanner available to make digital copies that you can save to your own USB flash drive. You cannot bring in and use your own scanning equipment. There are terms of conditions to copying records and there are limitations to how much you can scan. The archivist on reference will walk you through the steps. Please read the terms and conditions under which you are allowed to scan before you visit the archives. You’ll be asked to sign a form that says that you agree to these terms.

Photocopying and digital scanning services

Upon request, we provide copying service in the form of hard copy photocopies and scans as PDF files. Photocopies can be picked up in the reading room or mailed. Scanned documents will be e-mailed or placed on a file hosting site for download from a link we will provide. The fee structure is below and you will need a valid credit card (Visa or MC) to prepay for scans.

Table outlining reproduction costs by paper size
Paper size Cost
Legal / letter $0.28 per page
Ledger $0.43 per page
Tabloid (11"x17") size $1.08 per page

Scanned theses

The Archives holds Masters theses from 1897 to 1989 and Doctoral theses from 1900 to 1985. These theses can be scanned upon request, provided there are no copyright restrictions. The cost per page is the same as the fees set out in the table above. Please contact us for further information.

High-resolution digital scans

Online ordering: Images already scanned and available on the Archives Imagebank or Lansdale Collection can be ordered directly from these sites at a cost of $25/image. Please see Ordering Information and Forms.

New scans: We provide a scanning/digital photography service for photographs and documents that have not already been scanned. The standard specifications for these scans are TIFF files at 600 ppi RGB, 8x10 print size but can be adjusted as needed. Please contact us for further information.

Payment and fees: Cost is $25.00+HST/image and orders are prepaid with a valid credit card. We currently have no on-line payment method however, so once we receive your order, an archivist will be in contact for your payment information.

Copyright and permissions: The University Archives may not be the copyright holder of images or documents in its collection. For this reason, responsibility for infringement of copyright or other rights is assumed by the user, who is fully responsible for obtaining permission for use from the copyright holder. The University of Toronto Archives must be credited for any images used in publication, exhibition, film, video or TV broadcast, or on any website.