PIB: Student – Graduate

Title of PIB:

Student – Graduate

Location:

Registrars’ offices, School of Graduate Studies, faculties and graduate departments

Information Maintained:

Includes name, address, email address, telephone number, date of birth, gender, student number, citizenship or immigration status, academic information, financial information, transcripts, application forms, basis of admission, transfer forms, award and bursaries, academic discipline records, name change documentation, applications to graduate.  Admission information, withdrawal form, course selection/change forms, correspondence, transcript requests, study elsewhere documentation, academic program, courses, marks, degree

Uses:

To document student registration and a student’s academic activities and provides a permanent student academic record including a record of student grades at the graduate level

Users:

School of Graduate Studies; graduate departments, Registrars' offices, authorized staff

Individuals in the PIB:

Graduate students

Legal Authority:

University of Toronto Act, 1971

Retention and Disposal:

7 years

Transfer to University Archives