PIB: Student – Undergraduate

Title of PIB:

Student – Undergraduate


Registrars’ offices, faculties and departments

Information Maintained:

Includes name, address, email address, telephone number, date of birth, gender, student number, citizenship or immigration status, academic information, financial information, transcripts, application forms, basis of admission, transfer forms, award and bursaries, academic discipline records, name change documentation, applications to graduate.  Admission information, withdrawal form, course selection/change forms, correspondence, transcript requests, study elsewhere documentation, academic program, courses, marks, degree


To document student registration and a student’s academic activities and provides a permanent student academic record including a record of student grades at the undergraduate level


Registrars' offices, authorized staff

Individuals in the PIB:

Undergraduate students

Legal Authority:

University of Toronto Act, 1971

Retention and Disposal:


Destroy.  Permanent academic record transferred to University Archives