Winter 2022 Research Appointment Procedures

Research Inquiry Procedures

  • All researchers must begin their research inquiry by accessing our services virtually or via telephone;
  • If it is determined that you require in-person access to UTARMS collections, a staff member will assist you in booking an appointment on our internal booking system.
  • Staff will determine if materials need to be pulled in advance of your visit. We may be limited in our ability to retrieve additional items the day of your visit.
  • Appointments will be limited to two 3 hour visits, 9AM-12:00PM and 1:00PM-4:00PM, Tuesdays, Wednesdays, and Thursdays. Because of restrictions on our Reading Room capacity, please do not sign up for more than 3 appointments at a time.
  • Each researcher must book their own appointment. If you are working with a partner, kindly ensure you each book an individual appointment for the preferred time.

When You Visit

  • Archives staff will confirm your research visit day and time slot, as well as your request for archival material prior to your visit. Please let staff know if you have accessibility requirements either prior to or during your visit.
  • Our building remains locked to the general public. At your scheduled appointment time, you will be greeted at the front door. Early entry is not permitted and appointments will not be extended beyond the pre-arranged time.
  • Researchers must comply with the University of Toronto's Policy on Face Masks.
  • Researchers must stay home if they are not feeling well. Please reschedule your appointment if you have COVID-19 symptoms, which can be reviewed using the Province of Ontario’s Self Assessment Tool.
  • U of T Students, Staff and Faculty must enter Robarts Library from the St. George Street entrance and show their UCheck and identification to Library staff at the screening checkpoint. They may then come up the escalators and enter the Thomas Fisher Rare Book Library via the temporary front entrance.
  • External/non-UofT Researchers should arrive at the Thomas Fisher Rare Book Library from the side entrance at the top of the stairs facing St. George Street (120 St. George Street). A UTARMS’ staff member will meet you at the entrance to let you in the building. You must show your completed UCheck Visitor’s Form and proof of double vaccination.
  • Researchers will be permitted to bring their own camera/smart phone/tablet to the Archives in order to make digital copies of material.
  • Paper, pencils, phones, laptops and tablets will be permitted in the Reading Room. You will be asked to place all other belongings, including coats, bags, food and drink in a bin assigned to you located in the lobby space outside the Reading Room.
  • You may bring small snacks and bottled water to sustain yourself through your 3 hour visit, however you will not be permitted to consume food or drink in the Archives' Reading Room. Archives staff will direct you to an appropriate area to eat and drink. You may leave the building at any time but if you choose to do so before your scheduled end time, you will not be permitted to re-enter the building.