University of Toronto retention and disposition schedules are developed and maintained by the University of Toronto Archives and Records Management Services (UTARMS) and are made available to all University of Toronto staff, faculty, and librarians. Their purpose is to support the proper maintenance and disposition of University Records across the institution.
Image: Solar Eclipse Inner Corona in Australia, 1922.
David Dunlap Observatory fonds, A2008-0025/Eclipse[B554]
The UTARMS Reading Room will be closed for two weeks from August 16-30, to allow staff to work on special projects and get ready for the Fall semester.
We will reopen at 1pm on Tuesday, September 3rd.
UTARMS has moved to an online registration and request system, called Special Collections Access. Requests to consult archival collections or other materials, such as theses, books, and other, publications must be requested using the Special Collections Access online request form.
For instructions, see the Special Collections Access guide.
Within the collections of the University of Toronto Archives and Records Management Services (UTARMS), users may encounter offensive and harmful terminology, depictions, and perspectives in the language that describes our material and the content of the material itself. This can include expressions of prejudice based on race, ethnicity, religion, class, sexuality, ability, appearance, and gender.
UTARMS Archivist Daniela Ansovini recently co-authored an article titled, “Knowledge Lost, Knowledge Gained: The Implications of Migrating to Online Archival Descriptive Systems," published in the journal KULA: Knowledge Creation, Dissemination, and Preservation Studies.
The article considers how migrating archival description from paper-based finding aids to structured online data reconfigures the dynamics of archival representation and interactions. It can be read at https://doi.org/10.18357/kula.234.
University Archivist Tys Klumpenhouwer recently appeared on the video podcast Between the Pillars where he discussed UTARMS' collection mandate, the types of materials the University Archives collects, preserves and makes accessible to researchers, as well as the vast amount of material that has been digitized and is accessible online. Happy watching!
Our finding aids in Discover Archives use UTARMS' accessioning and numbering system to identify where specific records are within accessions and containers. This alpha-numeric system contains the following elements: